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Tag Archives: English

business email writing

Business eMail Writing

Margie Davis No Comments

It might be obvious, but only write emails when there is a clear purpose. There’s no need to say needless things when the average person using email for business sends and receives 122 emails a day, according to a study completed by the Radicati Group.

Opening Sentences

“This report explains our plan for launching the new product line.”

“This recommendation offers a solution to the problem of delayed responses to customer inquiries.”

“During a recent claims adjusting process, we discovered some concerns with your property that must be addressed.”

“I am pleased to inform you that we have the results of the customer satisfaction survey.”

One thing per eMail

Treat your email differently from a meeting. During a meeting you might want to address several different topics, and the more topics you resolved the more successful the meeting is. The opposite is true for emails; the less you say the better. Stick to your opening sentence that would address the purpose.

“I am writing to…..”

Basic Structure

1. Greeting: Dear sirs, Hello, To whom it may concern, etc.

2. Compliment or pleasantry: I found your report insightful, I enjoyed your presentation, It was a pleasure to meet you at the [event], etc.

3. Reason for your email : I’m writing because I would like to review your report/presentation more closely, I would like to discuss supplying your company with [product], etc.

4. Call to action: Could you send me the report/presentation by Thursday? Are you available on [date and time] for a meeting?

5. Closing message: Thanks in advance, Sincerely, Regards, etc.

6. Signature: Name, job title, link to website.

 

Sources: Business Writing, tuts

 

 

english-language-day

5 Tips to improve your English skills, effectively!

Patrick Gartrelle No Comments

Learning a new language can be difficult, trust me I know! They always say, the person giving advice doesn’t take their own and I would agree. In the current moment, my urge to learn Spanish is more of hobby than it is a necessity. Here in Latin America and across the world English is a lifeline of new opportunities and for those of you who need a few extra tips on how to land new vocab, here are five tips for you.

1. Read articles online.
Reading online is possibly the best thing you can do. Find a newspaper, magazine or other source of media that interest you. Reading out loud a little bit allows you to hear yourself and it’s a plus because you will practice your pronunciation. Circle words in the article that you do not understand. Challenge yourself and try to figure out the word by trying to understanding the sentence. If you understand the sentence than you can take an educated guess as to what the word means.

2. Look up words you don’t know.
Number 1 and 2 are friends. If you cannot figure out the word do yourself a favor and read the sentence before and after and try again. Really try and understand what the sentences are saying and try to pinpoint the root of topic of the word. Is the word negative or positive? Is it a noun, verb or adjective? So if you are still stuck, grab a dictionary and look it up.

3. Keep a small journal of new words.
Learned a new word? So, write it down and put the definition next to it, and under that use it in a sentence. Keep a small book of your new discovered words so you never forget them. You will also be surprised in a year how many words you taught yourself by reading.

4. Change topics frequently.
If you read the same genre of articles, novels or magazines repetitively then your vocabulary will not grow. If you are into the local news that is great, you will learn some great vocab. Make sure to read an article about space and travel every so often too. Switching up your articles will expose you too new words that you possibly wouldn’t see in your everyday reading English sessions.

5. Watch and read advertisements.
Ads teach a lot of creative words. If you want to be a more detailed speaker ads will be your guide, and the great things about ads are they’re everywhere. Ads also relate to many different types of topics and will increase vocabulary as well. Use ads to your advantage sometimes you can learn a regional language or slang that is not English spoken world wide.

When finding or identifying new words, be patient and be ready to challenge yourself first before surrendering to the dictionary. Also if you want to understand proper pronunciation use the power of the internet to help you. On dictionary.com, google translate and other sources you have the ability to hear audio of English words, use this to pronounce the words correctly.  Try these and home and see where it takes your English.

-Patrick

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