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Tag Archives: How-to

increasing productivity

14 Things Successful eople do

Margie Davis No Comments

From Talentsmart.com, Dr. Travis Bradburry talks about what ultra productive people do. Follow this list and jot down all the things that will make you an incredibly productive person. My personal favorite is number 12, since I am incapable of dealing with physical mail at the moment I get it; i have to keep procrastinating it to some other day.

  1. Minutes, not hours. Instead of focusing on hour and half-hour blocks, focus on the minutes instead. Know that there are 1,440 minutes everyday, and maximize your day by this guideline. You will find that you will appreciate time and use it more efficiently. “As legendary Olympic gymnast Shannon Miller told Kevin, “To this day, I keep a schedule that is almost minute by minute.” You must master your minutes to master your life.”
  2. They focus on only one thing. Ultra-productive people know what their “Most Important Task” is and work on it for one to two hours each morning, without interruptions. What task will have the biggest impact on reaching your goals? What accomplishment will get you promoted at work? That’s what you should dedicate your mornings to every day.
  3. They don’t use to-do lists. Throw away your to-do list; instead schedule everything on your calendar. It turns out that only 41% of items on to-do lists ever get done. All those undone items lead to stress and insomnia because of the Zeigarnik effect, which, in essence, means that uncompleted tasks will stay on your mind until you finish them. Highly productive people put everything on their calendar and then work and live by that calendar.
  4. They beat procrastination with time travel. Your future self can’t be trusted. That’s because we are time inconsistent. We buy veggies today because we think we’ll eat healthy salads all week; then we throw out green rotting mush in the future. Successful people figure out what they can do now to make certain their future selves will do the right thing. Anticipate how you will self-sabotage in the future, and come up with a solution today to defeat your future self.
  5. They make it home for dinner. Kevin first learned this one from Intel’s Andy Grove, who said, “There is always more to be done, more that should be done, always more than can be done.” Highly successful people know what they value in life. There is no right answer, but for many, these other values include family time, exercise, and giving back. They consciously allocate their 1,440 minutes a day to each area they value (i.e., they put them on their calendar), and then they stick to that schedule.
  6. They use a notebook. Richard Branson has said on more than one occasion that he wouldn’t have been able to build Virgin without a simple notebook, which he takes with him wherever he goes. In one interview, Greek shipping magnate Aristotle Onassis said, Ultra-productive people free their minds by writing everything down as the thoughts come to them.
  7. They process e-mails only a few times a day. Ultra-productive people don’t “check” their e-mail throughout the day. They schedule time to process their e-mails quickly and efficiently. For some, that’s only once a day; for others, it’s morning, noon, and night.
  8. They avoid meetings at all costs. Meetings are notorious time killers. They start late, have the wrong people in them, meander around their topics, and run long. You should get out of meetings whenever you can and hold fewer of them yourself. If you do run a meeting, keep it short and to the point.
  9. They say “no” to almost everything. Billionaire Warren Buffet once said, “The difference between successful people and very successful people is that very successful people say ‘no’ to almost everything.” And James Altucher colorfully gave Kevin this tip: “If something is not a ‘Hell Yeah!’ then it’s a no.” Remember, you only have 1,440 minutes in a day. Don’t give them away easily.
  10. They follow the 80/20 rule. Known as the Pareto Principle, in most cases, 80% of results come from only 20% of activities. Ultra-productive people know which activities drive the greatest results. Focus on those and ignore the rest.
  11. They delegate almost everything. Ultra-productive people don’t ask, “How can I do this task?” Instead, they ask, “How can this task get done?” They take the I out of it as much as possible. Ultra-productive people don’t have control issues, and they are not micro-managers. In many cases, good enough is, well, good enough.
  12. They touch things only once. How many times have you opened a piece of regular mail—a bill perhaps—and then put it down, only to deal with it again later? How often do you read an e-mail and then close it and leave it in your inbox to deal with later? Highly successful people try to “touch it once.” If it takes less than five or ten minutes—whatever it is—they deal with it right then and there. It reduces stress, since it won’t be in the back of their minds, and it is more efficient, since they won’t have to re-read or re-evaluate the item again in the future.
  13. They practice a consistent morning routine. Kevin’s single greatest surprise while interviewing over 200 highly successful people was how many of them wanted to share their morning ritual with him. While he heard about a wide variety of habits, most nurtured their bodies in the morning with water, a healthy breakfast, and light exercise, and they nurtured their minds with meditation or prayer, inspirational reading, or journaling.
  14. Energy is everything. You can’t make more minutes in the day, but you can increase your energy to increase your attention, focus, and productivity. Highly successful people don’t skip meals, sleep, or breaks in the pursuit of more, more, more. Instead, they view food as fuel, sleep as recovery, and breaks as opportunities to recharge in order to get even more done.

Which of these do you already do, and which ones are you going to start practicing?

mentoring for success

How to be a Better Mentor

Margie Davis No Comments

mentoring for success

Good mentoring is all about telling the truth. When you use truth-telling as the basis for your mentoring relationship, great things will happen.

ONE. Avoid ‘gotcha’ moments. Instead of waiting for your mentee to mess up, provide critique as a chance to offer help and guidance.

TWO. Seek to understand. Before rushing into judgment, strive to understand what is driving their decision. It might reveal more than you think.

THREE. Be good to them. Mentoring is about building trust, and one sure way to do that is to remove obstacles and giving them the resources they need.

FOUR. Start a 2-way conversation. Start by asking “What can I do better?” this will allow for an honest conversation and make it easier for both of you.

FIVE. Help them think big. The bigger picture is the hardest thing to see with inexperienced eyes; help your mentees see how their role and problems fit into your business’s overall.

Mentoring is a great opportunity to take someone who shows promise in your company and ensure that they become long term assets.

Source: Entrepeneur 

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