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Tips For Smooth Business Travel

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Tips For Smooth Business Travel

Katia Arias No Comment

Recently I had to organize a business trip and believe me when I tell you, it is not something you should take lightly. To ensure a smooth trip, I advise you to plan ahead and try to travel as light as possible.

Based on personal experience, I’ve put together a short list of tips to help you on your next trip.

1. Before going anywhere, check if you need a visa!

There’s nothing more frustrating than buying a ticket and then realizing you can’t enter the country. That’s why, before you do anything I advise you to check your destination country’s embassy website and review their entry requirements. Many countries have convenient exceptions but many others don’t and paying for a “rushed visa service” could end up raising your trip costs.

2. Book with a reliable airline

Everyone loves cheap, but cheap can sometimes turn to be more expensive. Booking cheap airlines can result in delayed or cancelled flights, lost luggage or inconvenient malfunctions, which only adds to your stress and puts you in a bad mood.
To prevent any surprises and ensure a pleasant (and on schedule) trip, it’s better to book a reliable airline for a bit more.

3. Pack Light

Increase your peace of mind by avoiding checked luggage. Unless you absolutely need to check liquids or sharp objects, try to fit your clothes in a carry-on you can take with you at all times. Especially if you’re taking trains, subways or any other public form of transport, carrying a small bag will make your life easier.

4. Keep all your information in one place

If you’re visiting more than one country or city during your trip try to keep a binder or folder with all your reservations, flight tickets and important numbers/addresses. Make sure to book your hotels and locate the best mode of transport (if you’re not being picked up) before you go.

5. Keep local currency

From public transportation to hotels and cafés, there are many establishments (especially in small towns) that only accept cash. To ensure you can pay for any emergency it is always advisable to keep a good amount of money in local currency (depending on your lifestyle and needs).

6. Advise your international partners when you arrive and where you’ll stay

Letting your partners know about the technicalities of your trip could play to your advantage. They can offer to pick you up at the airport, advise you on the best hotels and tour you around. Keeping good personal relations with your partners can also increase your chances of closing that deal!

7. If it’s your first time visiting the country: do your research!

To avoid huge culture clash, make sure you look at pictures and maps of the places/areas you’re visiting. Learn some phrases in the foreign language and (if you’re going to Asia or Eastern Europe) you can even study some important symbols. That way you will avoid getting “too lost” or overwhelmed.

8. Take the new culture into account

Knowing how to properly address people of different cultures and bringing business cards in both your and their language shows a great deal of professionalism, commitment and respect. And proves to your partners that you appreciate not only their business but also them as people and as a culture.

9. Make room for sightseeing and fun

Lastly, it is not worth it to travel places if all you’re going to see is a meeting room. If you’re on a “very tight” schedule plan at least to have a meal outside or stroll down the street for a break.

If you have a bit more room for activities, plan to visit at least some of the most famous landmarks of the place!

If you find this post useful, please let us know in the comments!

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